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Here is my idea on how to structure your day
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for maximum productivity performance and output.
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Many from Facebook recently ask me
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"how do you structure your day?"
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So here are some tips to help you structure
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your day to be more productive and successful.
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Number one, every minute spent in planning saves
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10 minutes in execution or getting the job done.
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So the most important thing you can do is
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plan you day preferably the night before.
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Sit down with a piece of paper
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and write down everything that
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you have to do the coming day.
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It should be the last thing you do at the end of the day.
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Now if for any reason you don't do this,
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then the first thing you do in the morning,
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before you check your email,
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your phone calls, newspapers,
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first thing you do in the morning is make
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a list of everything that you have to do that day.
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Once you have a list, you have a tractor run on.
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Writing down a list clarifies your thinking;
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writing down a list forces you to think at a higher level.
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If you are working from a list,
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you increase your productivity
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and output by 25% the first day.
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All successful people work from lists
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and all successful people,
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with regard to their projects, work from checklists.
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A checklist is a list of everything organized in sequence
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and you go down the checklist.
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Now the second way that you can organize your day
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is to set priorities on your list before you begin.
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Don't just rush into it,
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look over the list and apply the 80-20 rule.
If you have ten items to do on your list,
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two will be more valuable than the other eight put together.
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Sometimes it's the 90-10 rule — if you have ten items on your list,
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one will be more important than all the others put together.
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Go down your list and ask yourself this question,
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"If I can only do one thing on this list before
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I was called out of town for a month,
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what one task will I want to be sure to complete?"
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Now in my life, I'm called out of town
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for a week, two weeks, three weeks,
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and sometimes a month all the time.
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Last fall I was out of town and traveling
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in fifteen countries over thirty-six days.
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So I have to look at my work list before I go
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and I have to get my most important tasks done.
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So once you identify this task,
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this leads to the next way
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to organize your day: it's begin immediately
on your most important task and
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then stay with it until it's complete.
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All of success in life comes from project completion.
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It comes from taking jobs and the project
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is called the multi-task job.
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It means several little jobs within a larger job,
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and what you do is you organize your projects by sequence,
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the checklist, and then you start
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on your most important project,
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and then you stay with that project until it's complete.
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This process is called single handling.
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It's the most powerful success strategy
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that you can use in managing your time.
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You can actually increase your productivity
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by 50% by simply starting and completing
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your most important task first thing every day.
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So if you could do the three things — start with a list,
organize through this by priority,
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and then start on and complete your most important task,
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you can double and triple your productivity
sometimes almost overnight.
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Thanks for listening.
This is Brian Tracy on Success Talk.